Surrey Pride

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Welcome to the Surrey Pride Society

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Surrey Pride Society


Board Team


2016 - 2017

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Subject: Special General Meeting Notice


Surrey Pride Society - Wednesday November 22, 2017


The Surrey Pride Society’s Special General Meeting will be held on Wednesday November 22, 2017.


Place:         City Centre Library   -  Room #120 (Main floor beside Security Desk)


Address:     10350 University Drive, Surrey, BC


Website for more Info:  www.surreypride.ca


Time:


Registration: 6:30pm to 6:55pm (please make sure you arrive in plenty of time to complete your new membership application or renewal).


Meeting: Starts at 7:00pm sharp


The meeting is for the purpose of electing the Executive and Directors of the Board.


Nominees must be a member in good standing of the Surrey Pride Society prior to the start of the meeting. 


A candidate for any board position must be nominated by one other member, also in good standing prior to the start of the meeting.


Membership Fee: $5.00


Parking is available underground at your own cost. 


Skytrain station - closest station is Surrey Central Station and a short walk from there. 


See you at the SGM!

 

Gary Munroe

Acting Secretary

Surrey Pride Society


If you have any questions at all, please do not hesitate to contact us at:
                                                   surreypride@outlook.com


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                                              Surrey Pride Society Annual General Meeting

                                                          Thursday September 21, 2017

                                                                   Society S-41946


 

LOCATION – City Centre Library

Room 120, 10350 University Drive Surrey, BC V3T 4B8

 

Call to Order:

The meeting was chaired & called to order at 7:00pm by Shawn Ewing, President of the Surrey Pride Society.

 

Attendance:  Shawn Ewing             -President

                     Karen McCormick      -Vice President

                     Gary Munroe             –Secretary

                     Angela Gallant           -Treasurer

                     Cathy Erickson         - Director

                     Morgan Mangell        - Director

                     Stefani Ibsen           - Director

             

11 paid members confirmed to be in attendance & in good standing for voting purposes with 1 proxies being produced.

 

Proof of Notice of AGM:

 

Notices posted on Facebook, Surrey Pride Website plus emailed to all registered members and lifetime members (no voting priveledges).

Current Membership: 15 members

Quorum required as per bylaws: 10% or 10 people

Number of members eligible to vote: 15 (11 members in attendance plus 1 proxy)

Number of members required for majority: 7

 

For the accuracy of the meeting & to assist the recording secretary, if you are standing to make a motion or comment, please state your full name (as per membership).

 

Approval of the Agenda:

 

Motion: A motion was made by Jen Marchbank &  seconded by Angela Gallant to accept the Agenda for Thursday September 21, 2017 as provided.

 

     The vote was 12 in favour, 0 Opposed, 0 Abstention ~ Motion Carried

       

Approval of the Minutes:

 

Motion: A motion was made by Karen McCormick & seconded by Stefani Ibsen to accept the minutes as accurate from the last AGM held on Monday September 26, 2016.

 

     The vote was 12 in favour, 0 Opposed, 0 Abstention ~ Motion Carried

 

 

Correspondence Received:

None at this time.

 

Treasurer’s Report:

Angela Gallant went over the Income Statement & Balance Sheet.

Balance as of August 31, 2017 was $1,534.84 in our general account with an outstanding cheque for $150.00. We also have $80.67 in shares.

 

Motion: A motion was made by Jen Marchbank & seconded by Marianne Dumay to accept the financials as reported.

 

      The vote was 12 in favour, 0 Opposed, 0 Abstention ~ Motion Carried

 

President’s Report ~ Shawn Ewing

Shawn thanked the board of directors for all their hard work over this past year. Shawn did a recap from our first Community Meeting held last November 2016. She touched on having more youth involvement, community building and website revamping. She thanked Morgan Lisa for organizing a Pride march this year when financing fell short. Whoopsie Daisy Fuca did a wonderful job of emceeing the Pride Festival and Wild Coast for being an all  inclusive company providing stage, technical equipment, tables and chairs once again. We looked at getting an ASL interpreter but the cost was $100.00 per hour, minimum 5 hours and you must have 2 of them...not in our finances this year. A big thank you to Jen Marchbank for organizing the history booth this year and to Red Ribbons for Life for their wonderful donations to the food bank. Also a big thank you to Karen McCormick and Stefani Ibsen for organizing a great stage. A note to all, performers are always asked to send in their names if they want to perform and are not invited by special invitation. On one last note, our President, Shawn Ewing has the decision to add people to the Lifetime Membership list (as per the by-laws. She has nominated Gary Munroe, Morgan Mangell and Morgan Lisa Montory to that list this year with thanks.

 

Election of New Board of Directors (bylaw Part 5):

 

The following positions are open for election. All positions are for a term of one year. Both nominations & Nominees must be a current member in good standing of the Surrey Pride Society.

 

The following positions are open for election:

            President, Vice President, Secretary, Treasurer & 6 Directors

 

Shawn Ewing chaired the election of the new board with no objection from the members.

 

Nomination for President: Shawn Ewing nominated by Gary Munroe - declined

Nomination for Vice-President: no nominations submitted

Nomination for Secretary: no nominations submitted

 

Nomination for Treasurer: Tamsin Fairies nominated by Angela Gallant - Tamsin accepted

     nomination - Vote: 11 all in favor, 0 opposed, 0 abstentions

     Tamsin Fairies is the newly elected Treasurer

 

Nomination for Director: Cathy Erickson nominated by Angela Gallant - Cathy accepted

     nomination - Vote: 11 all in favor, 0 opposed, 0 abstentions

     Cathy Erickson is a newly elected Director

 

Nomination for Director: Marianne Dumay nominated by Cathy Erickson - Marianne accepted

     nomination - Vote: 11 all in favor, 0 opposed, 0 abstentions

     Marianne Dumay is a newly elected Director

 

Nomination for Director: Wally Chan nominated by Gary Munroe - Wally accepted

     nomination - Vote: 11 all in favor, 0 opposed, 0 abstentions

     Wally Chan is a newly elected Director

 

Nomination for Director: Jen Marchbank nominated by Angela Gallant - Jen declined

     nomination -

 

The newly elected board is as follows:

President:                                                 Vice President:

Secretary:                                                Treasurer: Tamsin Fairies          

Director: Cathy Erickson                           Director: Marianne Dumay

Director: Wally Chan

 

Unfortunately, the Executive positions of President, Vice-President and Secretary were not filled. As such, the organization is unable to satisfy the requirements for Societies in BC. The recent past President and Secretary have agreed to stay in place for a period of not more than 60 days for the purpose of doing required business of the organization and to hold a Special General meeting for a last attempt at filling the required positions on the Board.

If, at that meeting, the membership is again unable to elect the required Executive,  the organization will be moved into dissolution. Any funds will be disbursed to selected community organizations.

 

 

Adjournment:

       

Motion: A motion was made Morgan Mangell & seconded by Karen McCormick to adjourn the Surrey Pride Society’s 2017 AGM at 8:08pm

 

The date and time for the Special General Meeting will be announced within 7 business days.

 

     The vote was 12 in favour, 0 Opposed, 0 Abstention ~ Motion Carried

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****For a copy of the by-laws, Proxy Form 2017 and Membership Form, please email: surreypride@outlook.com for a copy to be sent to you by email.****